Privacy Policy - Meiko Trans Polska

– Clients and Persons Representing the Client

In accordance with Article 13, Sections 1 and 2 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data, repealing Directive 95/46/EC (General Data Protection Regulation), I hereby inform you that:

The administrator of your personal data is Meiko Trans Polska Sp. z o.o., with its registered office at Leona Wyczółkowskiego Street 121, 44-109 Gliwice.
You can contact the administrator via email: rodo@meikotrans.com.pl
Your personal data will be processed for the following purposes and based on the following legal grounds: ‒ Conclusion and performance of the cooperation agreement/order concluded between you and the Administrator: Article 6(1)(b) GDPR (processing is necessary for the performance of a contract to which the data subject is a party), ‒ Handling complaints: Article 6(1)(b) GDPR (contract performance), Article 6(1)(c) GDPR (legal obligation), ‒ Contacting you to measure client satisfaction with the Administrator's services: Article 6(1)(f) GDPR (legitimate interest – building a positive company image), ‒ Pursuing claims and taking actions related to the process of protecting the Administrator’s legitimate interests: Article 6(1)(f) GDPR (legitimate interest – pursuing and defending claims), ‒ Ensuring safety on company premises: Article 6(1)(f) GDPR (processing is necessary to identify persons to ensure safety on the premises), ‒ Direct marketing (sending commercial information), including profiling: Article 6(1)(f) GDPR (legitimate interest – promoting goods and services offered by the data controller).
Recipients of your personal data will include companies providing transport and loading services, postal services, customs agencies, shipment recipients, document destruction companies, document management companies, legal and tax advisory services, debt collection services, and accounting services.
Your personal data may be transferred to third countries (i.e., countries outside the European Economic Area) to which Meiko Trans Polska Sp. z o.o. delivers shipments if such transfer is necessary for the performance of the contract between you and Meiko Trans Polska Sp. z o.o. (Article 49(1)(b) GDPR).
The retention period of your personal data collected by Meiko Trans Polska Sp. z o.o. depends on the purpose for which your data is collected, according to the following criteria: a) The duration of the cooperation agreement/order – if the data is processed for the purpose of concluding and performing the cooperation agreement, b) The time necessary to handle complaints – if the data is processed for handling complaints, c) Until the resolution of the dispute/settlement of the parties, taking into account applicable limitation periods – if the data is processed for pursuing claims and debt collection, d) Until you object – if the data is processed for measuring client satisfaction and direct marketing (sending commercial information), e) After the periods mentioned in a) - d), for the time required by law or for the limitation period for potential claims.
In connection with the processing of personal data, you have the following rights: a) The right to request access to, rectification of, or restriction of the processing of your personal data from the administrator, b) The right to data portability in the case of processing for concluding and performing a cooperation agreement or handling complaints, c) The right to object if the data is processed for measuring client satisfaction or direct marketing (sending commercial information), including profiling, d) The right to obtain a copy of the safeguards referred to in point 2, in case your personal data is transferred to a third country, e) The right to file a complaint with the supervisory authority (the President of the Office for Personal Data Protection) if you believe that the processing of your personal data violates the GDPR.
Providing your personal data is a condition for concluding the agreement. The consequence of not providing the data is the inability to establish or continue cooperation between you and the Administrator. Providing data for the other purposes listed in point 3 is voluntary but necessary for their realization.

– Subcontractors and Other Contractors and Persons Representing Them

The administrator of your personal data is Meiko Trans Polska Sp. z o.o., with its registered office at Leona Wyczółkowskiego Street 121, 44-109 Gliwice.
You can contact the administrator via email: rodo@meikotrans.com.pl
Your personal data will be processed for the following purposes and based on the following legal grounds: ‒ Conclusion and performance of the cooperation agreement/order concluded between you and the Administrator: Article 6(1)(b) GDPR (processing is necessary for the performance of a contract to which the data subject is a party), ‒ Ensuring safety on company premises: Article 6(1)(f) GDPR (processing is necessary to identify persons to ensure safety on the premises), ‒ Contacting you to measure satisfaction among the Administrator's contractors: Article 6(1)(f) GDPR (legitimate interest – building a positive company image), ‒ Pursuing claims and taking actions related to the debt collection process: Article 6(1)(f) GDPR (legitimate interest – pursuing claims and debt collection), ‒ Direct marketing (sending commercial information), including profiling: Article 6(1)(f) GDPR (legitimate interest – promoting goods and services offered by the data controller), ‒ Verifying contractors for legal and ethical compliance: Article 6(1)(f) GDPR (legitimate interest – ensuring compliance with laws and ethics).
Recipients of your personal data will include companies providing transport and loading services, postal services, customs agencies, shipment recipients, document destruction companies, document management companies, legal and tax advisory services, debt collection services, and accounting services.
Your personal data may be transferred to third countries (i.e., countries outside the European Economic Area) to which Meiko Trans Polska Sp. z o.o. delivers shipments if such transfer is necessary for the performance of the contract between you and Meiko Trans Polska Sp. z o.o. (Article 49(1)(b) GDPR).
The retention period of your personal data collected by Meiko Trans Polska Sp. z o.o. depends on the purpose for which your data is collected, according to the following criteria: a) The duration of the cooperation agreement/order – if the data is processed for concluding and performing the cooperation agreement, b) The time necessary to handle complaints – if the data is processed for handling complaints, c) Until the resolution of the dispute/settlement of the parties, taking into account applicable limitation periods – if the data is processed for pursuing claims and debt collection, d) Until you object – if the data is processed for measuring contractor satisfaction and direct marketing (sending commercial information), e) After the periods mentioned in a) - d), for the time required by law or for the limitation period for potential claims.
In connection with the processing of personal data, you have the following rights: a) The right to request access to, rectification of, or restriction of the processing of your personal data from the administrator, b) The right to data portability in the case of processing for concluding and performing a cooperation agreement or handling complaints, c) The right to object if the data is processed for measuring contractor satisfaction or direct marketing (sending commercial information), including profiling, d) The right to obtain a copy of the safeguards referred to in point 2, in case your personal data is transferred to a third country, e) The right to file a complaint with the supervisory authority (the President of the Office for Personal Data Protection) if you believe that the processing of your personal data violates the GDPR.
Providing your personal data is a condition for concluding the agreement. The consequence of not providing the data is the inability to establish or continue cooperation between you and the Administrator. Providing data for the other purposes listed in point 2 is voluntary but necessary for their realization.